How to Respond to a Change Order RFQ for HCA Projects

To ensure your RFQ is not rejected by CPPI, please thoroughly review the following:

• Prior to utilizing this guide, please consult with your CPPI Project Manager.

• The subcontractor is required to complete all fields on the “Change Order Subcontractor Summary Form.xlsx.” 

• In the “Change Order Subcontractor Summary Form.xlsx,” costs must be categorized into labor, materials, equipment, tier subs, etc., in unit price format. HCA does not accept lump-sum pricing. 

• HCA mandates that the labor rates on the change order form correspond with those specified on your company’s bid form. 

• According to the instructions on the form, “backup” documentation for material takeoffs, vendor quotes, etc., is necessary to substantiate the costs indicated on the form and must be attached to the Attachments section of the Autodesk Build RFQ, as detailed below. 

• Upon completing the “Change Order Subcontractor Summary Form.xlsx,” you must save it in PDF format, sign and date it, and attach it to the Autodesk Build RFQ Attachments section, as instructed below.

You will receive an email invitation from CPPI via Autodesk Build requesting a quote for materials and/or labor. The email will resemble the example below. Please select the “Open in Cost Management” link provided in the email.  Do not utilize the “Reply via Email” link. 

After clicking the “Open in Cost Management” link, you will be directed to the RFQ in Autodesk Build.  You may need to log into Autodesk Build. Click “Respond.” 

You may enter the Lump Sum total in the orange highlighted field below.  It is not necessary to input each line item on this screen. However, the details must be included in the “Change Order Subcontractor Summary Form.xlsx” and attached to the attachments section along with all HCA-required supporting documentation.  Utilize the Comments section if you have determined there is no price impact. 

Once completed, click the “Submit” button.